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Guide Medium Restaurant Admin (Owner) · Manager Updated September 2026

Suppliers and purchase orders

Track what you ordered versus what arrived — only Receive adds stock.

Suppliers

Inventory → Suppliers — name, phone, email. Link items to their usual supplier when creating them.

Purchase orders

  1. Inventory → Purchases → build a PO: supplier, item, qty, unit, cost, batch/expiry if relevant → Create PO.
  2. The PO starts as draft → Order sends it (status ordered).
  3. When the goods physically arrive: Receive — and only now does stock increase and a purchase-in ledger line post. The modal states it: "Only Receive adds stock."

Careful

Do not Receive a PO before the goods are in the door — that is how the ledger starts lying.